Personal Assistant

Job summary

Our client is a dynamic family office investment firm, driven by the mission to become the leading investor in Vietnam. To support our client’s continued growth, we are seeking a highly skilled Personal Assistant to join the Back Office team and provide essential support to the CEO.

Job Responsibilities

I - Administrative

• Support Manage the CEO's calendar, schedule appointments, and coordinate meetings.
• Organize logistics for meetings, events, and conferences attended by the CEO.
• Assist in preparing meeting agendas, reports, presentations, and follow-up action items.
• Handle travel arrangements, including visa applications, flight bookings, accommodation reservations, and itinerary preparation.
• Maintain accurate and secure filing systems for easy document retrieval.
• Assist with personal errands and ad-hoc tasks as assigned by the CEO.

II - Communication & Coordination

• Act as the liaison between the CEO, internal teams, external stakeholders, and portfolio company executives.
• Facilitate effective communication within the company, ensuring timely dissemination of information and follow-up on action items.
• Keep the CEO updated on ongoing projects, upcoming deadlines, and important developments

Experience requirements

The ideal candidate will possess:

• Experience: 3-5 years as a Personal Assistant or Executive Assistant to a senior executive.
• Language Proficiency: Fluency in both English and Vietnamese, with strong oral and written communication skills.
• Multi-tasking Abilities: Proven experience managing multiple tasks and shifting priorities in a fast-paced environment.
• Time Management: Strong organizational skills and the ability to meet deadlines consistently.
• Professional Communication: Ability to communicate clearly and professionally with both internal team members and external stakeholders.
• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with Access is a plus.
• Preferred Experience: Background in working at Big 4 firms, investment firms or foreign companies is preferred.
• Personal Traits: High integrity, energy, and a results-driven mindset with excellent judgment, discretion in handling confidential matters, and keen attention to detail.

Education requirements

Please APPLY on our website, OR send your resume to Ms. Nhi Dang at nhi.dang@adecco.com or +84 865 925 800 (WhatsApp/Zalo). Thank you!

Contact Person

•   Nhi Dang
•  Adecco