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Added 193 days ago

LocationHo Chi Minh City

Job typePermanent

Salary228,000,000-336,000,000 (VND)


Experience3 Years


Job summary

Our Client is a leading distributor of industrial vacuums and machinery to all relevant customers within Vietnam.

This position will primarily be responsible for helping the company to manage all aspects supporting business and company activities more smoothly.

Job Responsibilities

1) Financial Tasks

  • Manage business database (sales, payment)
  • Manage and update stock database
  • Manage and update Expenses Database (bank history, purchasing history, cash, balance and budget)
  • Issue red invoice - commercial invoice and contract.
  • Follow and Remind client of Payment
  • Corporate with Accounting company for all accounting issues: send invoices, check monthly accounting report submitted to government.
  • Manage company Purchasing: survey suppliers, check monthly payable, prepare payment request, and ask MD for approval.
  • Prepare document to pay our head company
  • File all financial documents in order

2) Administration Tasks

  • Manage In-out document
  • Manage the cleaner, stationary.
  • Assist the GM for air ticket, hotel, …
  • And other task case by case
  • Manage all legal document of company: Business license, Investment, …
  • Follow stock record of Sales assistant (stock executive) and Stock record of Office manager to ensure all recorded in correct way.

3) HR Tasks

  • Prepare document to report to Labor Affair for changing HR in company.
  • Prepare facilities for new Staffs (stationery, name card, email, laptop, guidance, etc)
  • Prepare work permit and Visa for Director
  • Manage public insurance document
  • Submit HR reports to Government as regulation
  • Follow Payroll of salary, insurance etc,..
  • File all HR document in order.

4) Import - Export:

  • Export: ask quotation of delivery then arrange delivery after client sending PO, send shipping document to client.
  • Prepare IMEX doc, corporate with our forwarder for all import export matter: translate goods description, check custom sheet compared with invoice.
  • Send all custom sheet of IMEX tasks to accountant for monthly report to Government.

Experience requirements

  • At least 3-5 years in a similar role (admin/office assistant, etc.)
  • Can perform administrative duties as well as financial reporting (financial statements, monthly budget, etc._
  • Proficient in MS Office softwares, especially MS Excel.
  • Strong proficiency in English and interpersonal skills

Education requirements

  • At least a Bachelor's degree in any discipline
  • Proficient in MS Office softwares, especially MS Excel.
  • Strong proficiency in English and interpersonal skills

Please click the APPLY button or contact Ms. Phuong Thai at +84 28 3636 5811 (Ext: 21) or for further discussion.

Contact Person

  • Phuong Thai
  • Adecco
  • Tel.